TARLA User Portal Guide

Contents

  1. How to Register
  2. Your Dashboard
  3. Submitting a Proposal
  4. Requesting Beamtime
  5. Managing Your Project
  6. Permits
  7. Team Updates
  8. Amendments
  9. Support and Accessibility

1. How to Register

Creating a TARLA User Portal account involves a few quick steps:

  1. Go to the [User Portal Login Page] and click “New User?” to open the registration form.
  2. After submitting the form, you will receive an email to confirm your address. Please check your spam folder if it doesn’t arrive promptly.
  3. Once confirmed, you will set a password and receive your username via a second email.

Your credentials are valid for both the User Portal and the TARLA online training platform.

2. Your Dashboard

The “User Portal” panel is your main control area for managing your account. 

The following sections can be viewed in the “User Portal” panel:

  • My Profile: Update your personal and academic details.
  • Pending Agreements: Complete necessary acknowledgements and access agreements.
  • Proposals: Start a new proposal or edit draft versions.
  • Beamtime Requests: Apply for shifts on active projects during an open call.
  • Projects: View ongoing and pending projects.
  • Sessions: Access scheduled beamtime sessions and sign permits.
  • Publications: Add or update your scientific output.
  • Feedback: Share your experience at TARLA.
  • Help & Contact: Find assistance via the TARLA User Support team.

Use the sidebar to explore beamlines and facility information.

3. Submitting a Proposal

To submit a research proposal:

  1. Log in to the User Portal and click “Create a Proposal” on your dashboard.
  2. Follow the guided form, filling out each section:
    • Project Description
    • Research Team
    • Beamlines
    • Materials


Helpful tips appear as you complete each section. Proposals can be saved and submitted at your own pace.

Additional actions:

  • Preview: Review your proposal before submission.

 

  • Add Attachments: Include up to 2 pages of scientific background if needed.
  • Clone: Duplicate a previous proposal (except beamline data).
  • Delete: Remove proposals not intended for submission.
  • Edit: Available only before submission.
  • Submit: Enabled once all required fields are completed.

To view submitted proposals: Home → My Proposals

4. Requesting Beamtime

Beamtime Requests (BTRs) allow you to apply for shifts under an approved project:

  • Submit during an open call for proposals by selecting your project, then the desired cycle under the Shifts
  • You can also access this through the “Beamtime Requests” block on your dashboard.
  • Some beamlines offer flexible scheduling; for these, submit your request at least 4 weeks in advance.

Note: Late beamtime requests are not guaranteed and depend on availability.

5. Managing Your Project

Once your proposal is approved, it becomes a project and can be accessed from the Home → My Projects menu. In your project:

  • You can organize team members, samples, and equipment.
  • You can access proposal details and application history.

6. Permits

Each scheduled beamtime requires a valid electronic permit, which must be signed by a project representative before starting the session.

The permission form includes the following:

  • Safe experimental conditions and controls
  • Approved sample and equipment list
  • Laboratories and equipment to be used
  • Users who will work in the field

After the permission form is signed, the beam time work begins with the beam line supervisor.

7. Team Updates

To add team members:

  • Use the email address they used to register in the TARLA User Portal.
  • All users must have completed training and accepted user agreements.

8. Amendments

Changes to your samples, equipment, or team after project approval must go through an Amendment Review.

  • Submit at least 2–4 weeks before your scheduled beamtime.
  • Late amendments (within 2 weeks) may not be processed in time.
  • Only approved items can be used during your experiment.

Examples of required amendments:

  • New samples not listed in the original proposal
  • Additional equipment
  • Use of additional laboratories or support infrastructure

9. Support and Accessibility

TARLA is committed to providing an inclusive research environment. If you encounter accessibility barriers or need support navigating the User Portal, please contact the TARLA User Support Team.

📌 If you encounter any accessibility barriers while using the portal or require any assistance, please contact us.

📩 useroffice@tarla-fel.org

We welcome your feedback as we improve user experience and remove barriers to access.

 

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